Rules of Participation in the Conference

„Commerce Transformation Days”

Updated 26.09.2024

§ 1 DEFINITIONS

For the purposes of these Terms and Conditions, the following definitions are clarified:

1. Regulations – means this document containing a set of rules and conditions of participation in the Conference,
2. Organizer – means Univio Spółka Akcyjna with its registered office in Wrocław at Strzegomska 2-4, 53-611 Wrocław, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court for Wrocław-Fabryczna in Wrocław, VI Commercial Division of the National Court Register under the following KRS number: 0000004330, initial capital of PLN 5.838.000,00 (fully paid up), NIP: 8942649070, REGON: 932269479
3. Conference – means the Conference organized by the Organizer under the name: Commerce Transformation Days held on 12-13 September 2024 in stationary mode, in the building “Concordia Design Wrocław” located at Wyspa Słodowa 7, in Wrocław.
4. Registration – means submitting to the Organizer a desire of a given natural person to participate in the Conference by completing the Registration Form.
5. Application Form – means a form available on the website: commercedays.com through which the Registration takes place.
6. Confirmation of registration – means a message sent by the Organizer to the e-mail address provided by the Participant during the Registration process, confirming the Registration.
7. Participant – means a natural person who was indicated in the Registration Form to participate in the Conference.
8. Buyer – a natural person, a legal person or an organizational unit without legal personality, which is an entrepreneur within the meaning of Article 4 of the Act of 6 March 2018. – Law of Entrepreneurs.
9. Ticket – a ticket for the Conference in the form of a digital file in PDF format, delivered online via email to the email address of the Participant indicated in the Application Form,
10. Sales Regulations – means the regulations of selling Tickets for the Conference by means of the MeetingApplication service operated by Meeting Application Sp. z o.o. with its registered office in Wrocław at ul: ul. Św. Antoniego 15, 50-073 Wrocław, entered into the Register of Entrepreneurs of the National Court Register by the District Court of Wrocław-Fabryczna in Wrocław, VI Commercial Division of the National Court Register under the number KRS 0000433314, with a share capital of 47200.00 PLN, holding NIP: 8992738060. The Rules of Sale constitute Appendix 2 to the Rules.
11. Facility Rules and Regulations – the rules and regulations governing the stay and use of the “Concordia Design Wrocław” building located in Wrocław at Wyspa Słodowa 7. The Facility Rules and Regulations constitute Attachment No. 3 to the Regulations.
12. Privacy Policy – defines the way of data processing. The Privacy Policy is available on the website at: https://commercedays.com/pl/polityka-prywatnosci/
13. Speaker – an individual actively participating in the Conference, i.e. conducting a speech, lecture or workshop.
14. Meeting Application – Meeting Application Sp. z o.o. based in Wrocław at the address: ul. Św. Antoniego 15, 50-073 Wrocław, entered in the Register of Entrepreneurs of the National Court Register by the District Court WROCŁAW-FABRICNICA WE WROCŁAWI, VI Commercial Division of the National Court Register under the number KRS 0000433314, with a share capital of 47200,00 zł, having NIP: 8992738060.
15. Service – the Internet portal through which the Conference will be transmitted online, owned by Meeting Application.
16. PayNow- mElements S.A. with its registered office in Warsaw, 18 Prosta St., registered in the Register of Entrepreneurs kept by the District Court for the city of Warsaw, XII Economic Department of the National Court Register under the number KRS  , with tax identification number NIP: 522-304-78-92 , with fully paid-up share capital, the amount of which is paid in advance. Warsaw, XII Economic Department of the National Court Register under the KRS number 0000590484 , having tax identification number NIP: 522-304-78-92, with fully paid-up share capital, the amount of which as of 30.12.2020 is PLN 7,500,000, being a payment service provider within the meaning of the Payment Services Act of 19 August 2011.
17. CTD Partner – entities listed on commercedays.com/en/partners/ as “Strategic Partner”, “Gold Partners”, “Silver Partners”, “Workshop Partners”, “Banquet Partner”, “Focus Zone Partner” and “Session Partners”.
18. Force Majeure – an external force majeure event, the occurrence of which is beyond the will of the Organizer, the effects of which he could not prevent by applying reasonable and economically justified measures. In particular, flood, earthquake, war, fire, blackout, interruption of fuel, electricity, Internet supply, hacking attack, including an attack using computer viruses or other malware, strike, military action, actions of state power, international sanctions, epidemic or other events of similar nature or effect are considered as cases of force majeure.

§ 2 GENERAL CONDITIONS

1. The conference will be held on 12-13 September 2024 in a stationary mode in the building “Concordia Design Wrocław” located at Wyspa Słodowa 7, in Wrocław. Due to the changing situation resulting from the state of the SARS-CoV-2 pandemic, the Organizer reserves the right to change the conference formula (online formula) and hold it only online through the Service platform.
2. A limited number of people may participate in the Conference. Current limits will be published by the Organizer on the website https://www.commercedays.meetingapplication.com, but the Organizer reserves the right to change the limits, on the terms specified below, due to the occurrence of Force Majeure.
3. If, for reasons beyond the control of the Organizer, holding the Conference in a stationary mode at the designated place and time will encounter limitations or will prove to be prohibited, the Conference also may be held online in a larger part than initially assumed by the Organizer or its date may be changed, at the discretion of the Organizer.
4. In the event that limitations are introduced as a result of which fewer people will be able to participate in the land-based Conference than originally assumed by the Organizer (limit), the right to participate in the land-based Conference shall be granted in the first place to Participants holding VIP Tickets.
5. If there are more Participants holding VIP Tickets than the limit, priority is given to those Participants whose Tickets were purchased the earliest.
6. If the limit is not exhausted by the Participants holding VIP Tickets, the remaining number of seats goes to the Participants holding CLASSIC Tickets until the limit is exhausted, with priority going to those Participants whose Tickets were purchased earliest.
7. For Participants who were originally registered for the land-based Conference and for whom there are not enough seats in accordance with §2 sect. 3-6 of the Regulations, the Organizer may allow participation in the Conference online.
8. Purchase of a Ticket also means acceptance of the Privacy Policy.

§ 3 PASSIVE PARTICIPATION IN THE CONFERENCE

1. In order to participate in the Conference, it is necessary is to make a purchase via the online store at: commercedays.com.
2. The buyer by means of checking the appropriate checkbox will declare that he/she is not engaged in the business of offering services and partially or completely identical to the services offered by Univio, in particular in the field of digital transformation, IT and consulting services. Exceptions are cases in which the Organizer has previously agreed to participate in the conference and purchase a ticket.
3. One ticket entitles one person to participate in the Conference. A Buyer who is not a Participant at the same time indicates in the Registration Form a person from among their employees or associates who will participate in the Conference as a purchased Ticket.
4. Ticket purchase made by the Buyer and Participant of the provisions of these Regulations and the conclusion of the contract under the terms and conditions contained herein. Participation is confirmed at the moment of receiving payment by the Organizer or confirmation of payment by PayNow service.
5. The organizer provides for the following payment methods:

• • by bank transfer to the Organizer’s bank account on the basis of a pro-forma invoice with 3 days of payment term
  • via PayNow service,Available payment methods: Payment cards: Visa, Visa Electron, Mastercard, MasterCard Electronic, Maestro

Regardless of the chosen form of payment, the Organizer shall send the Purchaser a VAT invoice to the e-mail address specified in the Application Form within 10 days of receiving the payment.

6. If, after receiving the payment, it turns out that the availability of a purchased Ticket has been exhausted, the Organizer shall immediately inform the Purchaser and, in case of availability, provide the Purchaser with a Ticket of a different type, refunding the difference in price. If the above is not possible, the Organizer shall withdraw from the contract and, within 14 days, refund to the Buyer the fee paid for the Participant’s participation in the Conference.
7. If the fee for participation in the Conference is not paid within 3 days from the acceptance by the Buyer of the Registration Form, the Organizer has the right to withdraw from the Agreement, sending a statement to the e-mail address of the Buyer specified in the Registration Form.
8. The purchased tickets for the Conference are delivered in PDF format to the electronic address indicated in the Registration Form.
9. The deadline for online registration to attend the Conference is September 10, 2024. After this date, online registration will not be available unless the Organizer extends the registration deadline. Participation in the Conference is determined by the order of purchasing Tickets. The Ticket is purchased upon crediting the Organizer’s bank account or confirming the receipt of payment by PayNow service.
10. In the event that participation in the Conference is changed from a stationary to an online form under the terms of § 2, paragraphs 3-6 of the Regulations, the Buyer is entitled to a refund of the difference between the fee for participation in the stationary Conference and the fee for participation in the online Conference.
11. Not later than 21 days before the beginning of the Conference, the Organizer has the right to withdraw from the contract with the Buyer without giving any reason. Statement of withdrawal shall be submitted by the Organizer to the email address of the Buyer given in the Registration Form. In case of withdrawal, the Organizer shall refund to the Purchaser the price of purchased Ticket within 14 days from the date of submitting the statement of withdrawal. The Organizer’s liability for potential damage to the Purchaser resulting from the withdrawal is excluded.

§ 4 TYPES OF TICKETS

1. The Organizer introduces the following types of Tickets: VIP Ticket, CLASSIC, Early Birds (Classic and VIP). VIP and CLASSIC tickets entitle to participate in the Conference in the fixed mode. The current prices of each Ticket, as well as the entitlements related to the purchase of a particular Ticket will be specified on the website. All prices are net prices, to which VAT will be added. The Organizer reserves the right to change Ticket prices until the sale closes.
2. A pool of Tickets of each type will be announced by the Organizer at commercedays.com. The Organizer reserves the right to change the pool of available Tickets until the sale is closed.
3. The above does not exclude the possibility of individual setting of terms of participation and ticket price by way of an agreement between the Organizer and the Purchaser.

§ 5 ACTIVE PARTICIPATION

(Deliberately omitted)

§ 6 TECHNICAL REQUIREMENTS

1. Potential participation in the online mode of the Conference is via personal computer or mobile devices with access to the Internet with a bandwidth of not less than 1 Mbps and with access to web browsers:
   • Mozilla Firefox version 70 or higher,
   • Google Chrome version 70 or higher,
   • Safari version 12 or higher,
   • Opera version 66 or higher.
2. Potential participation in the online mode in the Conference online via the Meeting Application mobile application installed on a smartphone with the operating system:
   • Android 5.0 or later,
   • iOS 12 or later.
3. If the Organizer during the transmission of the Conference online provides a chat function, the Participant can contact other Participants through this chat by text messages.

§ 7 OBLIGATIONS OF PARTICIPANTS

1. The Participant and the Buyer are obliged to comply with these Regulations, the Rules and Regulations of Sale, the Regulations of the Venue, as well as generally applicable laws, in particular fire safety regulations.
2. The Buyer undertakes that the Participants enrolled by him will get acquainted with the regulations referred to in section 1 above and will abide by them.
3. The Buyer is responsible for the Participants he has enrolled, in particular for their compliance with the regulations referred to in subsection 1. The responsibility of the Buyer and the Participants he has enrolled towards the Organizer for damages caused to the Organizer is joint and several. This also applies to damage caused to third parties, if the Organizer is obliged to cover these damages.
4. Participants of the Conference should participate in the Conference in person, in particular may not cede rights or part of the rights related to registration or services at the Conference to other persons or transfer badges or passes to other persons. Assignment of rights to other entities will be possible only for reasons beyond the control of the participant, after approval of the Organizer.
5. The Organizer may record the course of the Conference for documentation, reporting, advertising and promotional purposes of the Conference and the Organizer in future years. The image of persons present on the premises where the Conference takes place may be recorded and then disseminated for documentation, reporting, advertising and promotional purposes of the Conference and the Organizer in future years. Buyer by registering the Participants thereby declares that these Participants have consented to the use by the Organizer of their image for the purposes specified in these Regulations and that they undertake not to withdraw this consent. Participant’s image can be used in various forms of electronic processing, framing and composition, as well as juxtaposed with images of other people, may be accompanied by a commentary, while the image and sound recordings may be cut, edited, modified, added to other materials created for documentation, reporting, advertising and promotional purposes of the Organizer – without the obligation of approval of the final product. Consent includes all forms of publication, in particular dissemination on the Internet (including social networking sites Facebook, Twitter, YouTube, Linkedin, etc. (as part of the Organizer’s profile), as well as publication on the Internet (including social networking sites Facebook, Twitter, YouTube, Linkedin, etc.). (as part of the Organizer’s profile).

§ 8 RESPONSIBILITY

1. To the extent permitted by law, the Organiser’s liability (in particular contractual and tort liability) for damage, in particular for damage resulting from failure to perform or improper performance of the contract or for withdrawal from the contract, caused to the Participants or Buyers is limited to the price of the Ticket purchased by the Buyer.
2. The Organizer is not liable for the operation of the Website and PayNow payment service.
3. Without the Organizer’s consent granted in a form of a document under pain of invalidity, Participants are not entitled to record the course of the Conference. In particular, it is prohibited to record lectures, speeches and workshops, both in person and online. Violation of this prohibition will be treated as a gross violation of the Rules and may result in removal from the Conference without reimbursement.
4. Without the consent of the Organizer Participants are not allowed to offer goods and services to other participants during the Conference, in particular, this applies to services coincidental or similar to the objects of the Organizer. Violation of this prohibition will be treated as a gross violation of the Rules and may result in removal from the Conference without reimbursement.
5. Organizer shall not be liable for improper performance or non-performance of the contract to the extent caused by force majeure. Force majeure is understood as external events, independent of the parties to the contract and impossible to predict, such as in particular: war, fire, epidemics, flood, communication blockages of supra-regional character, social disasters or catastrophes of buildings or structures, interruptions in media supply. The occurrence of force majeure shall also be considered an imminent risk of occurrence of the phenomena or events referred to in the preceding sentence, even if these phenomena or events did not ultimately materialize.
6. In the case of gross violation of these Regulations, the Rules of Sale or Regulations of the Facility, order regulations, as well as in the case of behavior of the Participant that prevents or impedes the conduct of the Conference, or harms the good name of the Organizer, Speakers or other Participants, the Organizer has the right to exclude the Participant from the Conference without compensation and reimbursement of incurred costs.

§ 9 CHANGES IN THE CONFERENCE PROGRAM

1. The Organizer reserves the right to change the program of the Conference, i.e. speakers, topics and hours of lectures, as well as the date and place of the Conference, in particular when, despite the due diligence of the Organizer the original program of the Conference proves impossible or significantly hinder the implementation, e.g. due to illness of the speaker or other events beyond the control of the Organizer.
2. Information about the changes referred to in par. 1 will be made available each time by the Organizer on the website commercedays.com.
3. The Organizer reserves the right to withdraw from the contract (cancellation of the Conference) until the closing date of the Conference.
4. In the case of withdrawal from the contract by the Organizer, the Organizer shall refund paid fee for participation in the Conference to the bank account from which the fee was paid to the Organizer, within 30 days from the date of making the statement of withdrawal.

§ 10 COMPLAINTS

1. All complaints of Conference Participants against the Organizer should be reported via e-mail [email protected] or in writing to the address of the Organizer and should include the name and surname of the complainant, correspondence address, email address, telephone number, subject of the complaint, date of the event, indication of the facts justifying the complaint.
2. The Participant or the Purchaser may submit complaints no later than within 3 days from the event on which the complaint is based.
3. No complaints will be considered after the deadline specified above.
4. The Organizer shall consider the complaint within 14 working days from the date of submission of the complaint and shall communicate its position to the complainant in the form in which the complaint was submitted.
5. Complaints about the technical aspects of the registration process, ticket sales and transmission of the Conference online should be submitted by e-mail to [email protected] or through the panel.meetingapplication.com platform.

§ 11 RESIGNATION

1. A Buyer who is not a Participant may, up to 30 days prior to the commencement of the Conference, appoint another Participant in place of the previously registered Participant, sending the relevant information to the e-mail address [email protected]. Changes reported after the deadline will be considered individually and the Organizer reserves the right to refuse to consider the change of Participant.
2. The Purchaser may, exclusively for important reasons, resign from participation in the Conference and obtain reimbursement of 100% of the paid amount in case of notification of resignation sent to the e-mail address [email protected] no later than 08.08.2024.

§ 12 FINAL STATEMENTS

1. The organizer reserves the right to make changes to the Regulations.
2. The number of places for participation in the Conference is limited. Participation in the Conference depends on the order of applications.
3. In matters not covered by these Regulations shall apply respectively the provisions of the Civil Code.
4. In case of change or invalidation as a result of a final court decision, any of the provisions of the Rules of Procedure, the remaining provisions shall remain in force.
5. The parties will attempt to resolve any disputes related to these Regulations amicably. If the parties fail to reach an agreement within 30 days of submitting the dispute, they may submit it to the resolution of a court with jurisdiction over the Organizer’s registered office.

Attachment No. 1 – Price list